Employee Privacy Notice


At HUB85 Limited, Trading as Workscope, we are committed to protecting the privacy and personal information of our employees. This Employee Privacy Notice explains how we collect, use, disclose, and protect your personal data as an employee of our organization. We are the data controller of your personal information, and we are responsible for ensuring its lawful and secure processing.

Collection of Personal Data

We may collect and process the following categories of personal data about you: 

Personal Details: Name, contact details, address, date of birth, national insurance number, and emergency contact information. 

Employment Details: Job title, department, employment contract, work history, performance records, and professional qualifications. 

Financial Information: Bank account details for salary and benefit payments. 

Sensitive Personal Data: Health information, including disabilities, medical conditions, and sick leave records, which will only be processed in accordance with applicable laws and regulations.

Purpose and Legal Basis for Processing

We will process your personal data for the following purposes: 

Employment and HR Administration: Managing your employment contract, payroll, benefits administration, performance reviews, training, and career development. 

Compliance with Legal Obligations: Complying with statutory requirements, such as tax, social security, and employment laws. 

Communication: Facilitating internal communication,including emails, newsletters, and announcements. 

Health and Safety: Ensuring a safe working environment,managing occupational health, and addressing any health-related needs or accommodations. 

Business Operations: Supporting business activities, such as IT system administration, security, and business continuity planning. The legal bases for processing your personal data are the performance of your employment contract, compliance with legal obligations, and our legitimate interests in managing the employment relationship effectively.

Data Sharing and Disclosure 

We may share your personal data with the following recipients, strictly on a need-to-know basis: 

Third-Party Service Providers: Payroll providers, benefits administrators, pension providers, IT service providers, and legal or financial advisors. 

Regulatory and Legal Authorities: Tax authorities, government agencies, and regulatory bodies, as required by law or in response to legal requests.

Retention and Security of Personal Data

We will retain your personal data for as long as necessary to fulfill the purposes outlined in this privacy notice, or as required by applicable laws and regulations.

We will implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or alteration.

Your Rights

As an employee, you have the following rights in relation to your personal data:

Access: You can request access to your personal data and obtain information about its processing.

Rectification: You can request the correction of any inaccurate or incomplete personal data.

Erasure: You can request the erasure of personal data no longer necessary for the purposes outlined in this notice, subject to legal obligations.

Restriction: You can request a restriction on the processing of your personal data under certain circumstances.

Objection: You can object to the processing of your personal data based on legitimate interests, unless we demonstrate compelling legitimate grounds for the processing.

Data Portability: You may have the right to receive your personal data in a structured, commonly used, and machine-readable format, and transmit it to another data controller, where technically feasible.

To exercise your rights or raise any concerns about our processing of your personal data, please contact your reporting manager using the contact details provided in your contract.

Changes to the Notice

We may update this Employee Privacy Notice from time to time. Any significant changes will be communicated through appropriate channels.

If you have any questions or concerns about this privacy notice or our data protection practices, please contact your reporting manager using the contact details provided in your contract.